How to Keep Your Guests Cool at a Summer Wedding

Katy Coltart - Thursday, June 22, 2017
You’re finally planning the idyllic summer wedding you’ve always dreamed of.

Think wildflowers, warm sunshine and teary eyed in-laws.

But we’ll hazard a guess that a dose of sunstroke and a pair of singed thighs weren’t on your list of favours.

Because as much as it’s ‘your’ day, we know you want your loved ones to remember your wedding day for the right reasons.

With everything from guest hydration to small marquee hire - we show you how to avoid those sizzling ceremony faux-pas and keep your guests cool for an epic summer wedding.

Before the Big Day

Get real on those invites.

Forewarning guests of your plans for the day will help avoid an uncomfortable ceremony. If your summer wedding will include an outdoor ceremony where there is minimal shade, be sure to highlight this so that your loved ones can prepare and dress appropriately.

Don’t forget to show your guests you are thinking of them! If you will be booking a small marquee hire to provide a shaded area, let them know. Older guests and those with small children will feel more relaxed knowing they can cool off if they need to.

Before the ceremony

Everyone has illusions of their wedding day being the one where everything runs to time, the bride appears just as the guests are seated and the ceremony itself is swift and irresistibly sweet.

But even the best-laid plans can go awry. So if you’re planning for a short 15-minute ceremony in the height of summer, make sure you prepare to keep your guests comfortable - even if there is a delay.

Consider small marquee hire

Even if you’re throwing a big marquee reception, a smaller marquee can provide a welcome shaded area on a hot summer’s day. Our pagoda marquees come in sizes starting from just 6 x 6m with standing room for 54 people or space to host a ceremony with 40 guests! These pint-sized luxury marquees also offer a budget friendly solution for post-ceremony tipples or a place for guests to cool off before or after an outdoor ceremony.

Set-up for sun protection.

You can add a personal touch by providing your own customised sunglasses, bottles of suncream or parasols to protect your guests from the sun and provide a momento of the day. Make these little extras available for guests to pick up as they arrive at the venue.


During the ceremony.

Place coolers packed with ice water and fruity infusions strategically at the end of the isles. Hydrated guests are happy guests! And when they migrate to the bar after the ceremony, consider starting guests off with a low alcohol cocktail or beer to help them rehydrate after their stint in the sun.

No burnt bums.

Don’t have guests on the edge of their seats for the wrong reasons. Avoid metal and even wooden seating options for summer days. Instead, opt for fabric seating options or invest in fabric seat cushions to keep your guests comfortable during the ceremony.

After the ceremony

Rehydrate: avoid the hard stuff.

It might sound like a drag, but kicking off the festivities with a lower ABV beverage can actually make for a happier experience all round. Dehydration can make people irritable and light headed, so offering lower alcohol refreshments will help to revitalise guests after a stint in the sun. You can have fun with this by including mocktails for wee ones and teetotallers, too!

Posh ice poles

If there’s one thing wedding guests love, it’s a touch of nostalgia! Especially if it’s edible. Classic ice-poles are a fun reception appetiser that can be enjoyed by everyone. Their plastic wrappers make them (reasonably) clean and easy to eat whilst mingling post-ceremony.

Posh ice-poles are super easy too. Jump on the latest trend for prosecco-pops or try designing your own cocktail-inspired ice lollies by mixing your favourite tipples with fresh fruit or fizz for a signature treat.

Want to throw an epic summer wedding that you and your guests will remember - for all the right reasons?

Get in touch with our events experts who can talk you through everything from the most appropriate seating options to festoon lighting to illuminate your small marquee hire.

Keep up to date with us on Instagram for our latest wedding day inspiration!

Lighting for your Wedding Marquee

Katy Coltart - Thursday, June 15, 2017

Even the most spectacular and adorned marquee is not complete without the addition of beautiful wedding lighting. Queensberry Event Hire can supply stylish, modern designed marquees for any special event or occasion and accessories to go with it! 

Festoon lighting is a popular option used to create spectacular effects both indoor and out. With bulb spacing of 0.5 metres the festoon lighting can be installed with cables of varying lengths depending on the desired effect. They can simply be hung from the roof of the marquee as they are, or with hanging paper lanterns using socket extensions to hang at a variety of different heights. The festoon lighting emits a warm glow to finish off the overall effect of the marquee. 


The design and structure of the pole marquees allow for the perfect hanging of beautiful Montreux Chandeliers. Available in either cream or black these chandeliers are the finishing touch to the most stylish of affairs. The simple elegance of the centrally hanging chandeliers add a contemporary feel to the event and can be dimmed to alter the atmosphere or the event. 

Fairy Lights

One of the most versatile of the lighting options available to hire, fairy lights in either warm yellow or cool white can be hung almost anywhere in the marquees. Wrapped round the poles or from the roof of the marquee, fairy lights are the perfect solution to creating an instant atmosphere in any marquee. 

Black Starcloth

Bring a piece of the night sky into the marquee. Black Starcloth is usually applied over the dance floor to recreate the stunning effect of the stars shining brightly in the night sky. Thousands of led lights are built into the black cloth in order to resemble the stars at night. 

Led Up Lights

LED up lights can also be installed to colours of your choice. These lights are fantastic for use in entrance pagodas or reception areas bring alive the theme or emphasise the colours of the wedding/event.

The atmosphere and feel of a marquee can be instantly changed or altered with the addition of wedding lighting. Choosing the right wedding lighting to create the desired effect is essential. Queensberry Event Hire are specialists in supplying marquees and helping you to recreate your vision for the event.

3 Reasons Why Wedding Marquees are Super Practical

Katy Coltart - Friday, June 02, 2017

It’s no secret, we LOVE a marquee wedding! If you want to make an impact, there’s no feature more stunning than an elegant white pole marquee with flowing peaked roof (oh, but don’t tell the bride). But looks aren’t everything! Short and sweet, here are just 3 totally practical reasons to have your own wedding marquee.

  1. 1. Where the heart is. There’s just something so romantic about a wedding at home. Everyone’s so relaxed and the atmosphere is chilled out and friendly. The location naturally holds sentimental value for you both, but for lots of your friends and family too. And you don’t have to have a stately home or acres of garden space to set up your wedding marquee at home. Our pagoda marquees are ideal for intimate receptions where space is at a premium and they can be joined together to give you exactly the space that you want.
  2. 2. All features great and small. Whether you’re planning a family affair or the party of the year, a wedding marquee gives you ultimate flexibility when it comes to the guest list. Pop a few pagodas together to get hitched at home or hire a speciality wedding marquee for a well-attended formal doo. Our stunning pole wedding marquees are custom made in New Zealand due to their superior quality and are extendable by 42m each, in 6m increments. That’s not including your pagoda chill out area or sophisticated pop-up cocktail bar. A small fete pagoda is a great low-cost option if you need a bit of extra square-footage to house the catering team, too. If you’re not into self restraint, the right wedding marquee will give you complete freedom over your guest list.
  3. 3. A room with a view. You’ve finally bagged that venue you’ve always dreamed of… So make the most of it! Really make your surroundings a focal point of the celebrations by choosing open sides or clear walls for your wedding marquee. Picture panoramic views of your dream location whilst you and your guests toast to the happy couple. Does your wedding fantasy involve dinner under the stars? Less Lady & The Tramp and more Montague & Capulet - our brand new Clearspan marquees are about to become the hottest new wedding trend this year, if we do say so ourselves! Delightful in spring and summer, make the most of the outdoors with minimum risk to those certainly-not-spray-tans.

We could go on… Looking for your perfect wedding marquee? Book an appointment at our open weekend on 9th and 10th June near Dumfries to see our gorgeous marquees in the flesh.

Get in touch with us to make an appointment and let’s talk about your dream wedding!